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"This is the most incredible, informative, thorough inspection report I've ever received!"

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ReportHost report templates

ReportHost provides these inspection templates, free of charge:

Home Inspection - Standard
Our original template with over 880 concerns and over 80 descriptive items.  Meets or exceeds NACHI and ASHI standards of practice.

Home Inspection - Extended
Our extended template with over 1,500 concerns and over 250 descriptive items.  Exceeds NACHI and ASHI standards of practice.

Four Point Insurance Inspection
Designed for insurance inspections performed in Florida. Standard four part template including Electric, Plumbing, Roof, HVAC.

Pool and Spa
A comprehensive template for pools and spas that cover pool and spa bodies, decking, coping, filter systems, heaters, circulation systems, electrical systems, access and safety issues, and more. Over 200 concerns and 40 descriptive items.


Each template is organized by report section.  For example, our "Home Inspection - Extended" template contains the following report sections:

  • General Information
  • Grounds
  • Exterior / Foundation
  • Roof / Attic
  • Garage / Carport
  • Electric
  • Plumbing / Fuel Systems
  • Water Heater
  • Heating
  • Cooling / Heat Pump
  • Fireplaces / Stoves / Chimneys
  • Kitchen
  • Bathrooms / Laundry / Sinks
  • Private Well
  • Interior Rooms / Areas
  • Structural Pest Findings
Each section includes description, concern and label items.
  • Descriptions quantify or describe items, such as noting that the electric service is rated at 200 amps. They help make your reports compliant with the standards of practice of the major professional organizations.
  • Concerns explain building defects or conditions that require repair, further evaluation, monitoring, etc.  Besides text, concerns can have hyperlinks to related websites, formatted text, embedded images or illustrations, and more.  Concerns may have one or more types associated with them, such as "Safety", "Major defect", "Repair/Maintain", etc.  Concern types determine the order in which your concerns appear within a report's section.  For example, "Safety" items appear at the top of a section while "Monitor" or "Comment" items appear below. 
  • Labels are just words or phrases that help visually organize your field notes, and don't appear in reports.
Each description and concern has a short and a long version.  The short versions are shown on our field notes, which are used during inspections. The longer, narrative versions are used in reports.  Field notes in electronic form are used with ReportHost Pro, our software for tablet PCs and laptops that requires no internet connection, or they can be printed and used with a clipboard.

You may customize your own templates in many ways, for example:

  • Add, modify or delete concerns descriptions and labels
  • Add, modify or delete entire report sections
  • Move or replicate items between report sections
  • Import items from our default templates into your own templates
  • Create your own templates from scratch, or by copying ours or yours
The example below shows the field notes view of the "Water Heater" section in our "Home Inspection - Extended" template.  A variety of description, concern and label items are included:

Water Heater
1 Limitations: ____________________      
2 Condition: Serviceable / Repair, replace, eval / Near lifespan / Beyond lifespan / ____________      
3 Type: Tank / Instantaneous / ____________       Estimated age: ____________________      
4 Energy source: Electricity / Natural gas / Propane / Oil / Solar / ____________      
5 Capacity: 30 / 40 / 47 / 50 / 52 / 65 / 66 / 80 / Not determined / ____________      
6 Manufacturer: American / American Proline / American Standard / A.O. Smith / AquaStar / Bosch / Bradford White / Envi-Ro-Temp / General Electric / Hotpoint / Reliance / Rheem / Richmond / Row Con / Rudd / State / Takagi / U.S. Craftmaster / Whirlpool / Not determined / ____________      
7 Model: _______________       Location: ____________________       Water temperature: _____      
8 Not fully evaluated–gas supply turned off / local gas shut-off turned off / pilot light off / electricity supply turned off / overcurrent protection device turned off, tripped or missing / safety switch off      
9 Heater obscured by: Insulated jacket | Stored items | Permanent, locked enclosure       Solar not evaluated      
10 Age: Lifespan (8-12 yrs)–near / at / beyond | Unknown, may be old       Undersized       Reverse plumbed      
11 Leaking–TPR valve / supply pipes or fittings / supply valves / water heater casing / expansion tank       Water stains below      
12 Corrosion–supply pipes or fittings / supply valves / water heater casing / expansion tank       Temp: > 120 | Cool, cold      
13 Flame, spark <18" above floor       18" platform–damaged / deteriorated / substandard      
14 Earthquake straps: Missing | Substandard       No catch pan, drain: House | Condo       Catch pan drain not eval'd      
15 Direct connection, plastic supply pipe       Insulated jacket–damaged / deteriorated      
16 Circulation pump: Installed, inform, configure | Disconnected | Inoperable      
17 Enclosure: Enclosure–damaged / deteriorated / substandard       Door–loose / damaged / deteriorated / substandard      
18 Water supply valve: Missing | Handle missing      
19 TPR valve: Missing | Missing in inaccessible area       Leaking       Substandard      
20 TPR drain line: Missing       PVC       Terminates: >6" above floor | In inaccessible area      
21 Drain line–was sloped upwards / was narrower than the valve outlet / was longer than 15 feet / had more than 4 elbows / was capped or blocked / terminated with threaded pipe / terminated too close to the surface below      
22 Electric: No insulated pad       Substandard wiring–conduit missing / bushing missing / conduit loose / bushing loose / exposed splices / substandard splices / loose wiring      
23 Burners:    
24 Condition: Serviceable / Repair, replace, eval / Near lifespan / Beyond lifespan / ____________      
25 Gas: Scale–on the burner or pilot assemblies / around the draft hood       Scorch marks on casing      
26 Gas flame: Yellow | Noisy (whistling) | Floating | Too high      
27 Flame shield–inner / outer–missing / loose / damaged / deteriorated / substandard      
28 Oil: Flame–sooty / not orange or yellowish-white       Oil smell, soot      
29 Burner chamber–rust / soot / oil stains / charring / deterioration      
30 Venting:    
31 Condition: Serviceable / Repair, replace, eval / Near lifespan / Beyond lifespan / ____________      
32 Flue sections–loose / damaged / deteriorated / substandard / corroded       Back drafting       Substandard rise      
33 Flue terminates too close: To combustibles | To–the roof surface / exterior walls | To opening      
34 Cap–missing / loose / corroded / damaged / deteriorated / substandard       Substandard B-Vent termination      
35 <6" from plastic supply pipe       Flue–barometric draft damper / vent damper / induced draft fan–inoperable / malfunctioning / noisy / damaged / deteriorated / substandard      
36 Asbestos: Intact | Deteriorated, repair–some / many      
37 Combustion air:    
38 Condition: Serviceable / Repair, replace, eval / Near lifespan / Beyond lifespan / ____________      
39 Substandard       Vent–upper / lower–missing / blocked / substandard / damaged / deteriorated

The following are examples from our templates:


Description example
The text below is the report version of the description on line number one of the "Water Heater" section (shown above).  Its field notes text is "Limitations" and its report text is:

"The following items are not included in this inspection: solar water heating systems; circulation systems. Any comments made regarding these items are as a courtesy only. Note that the inspector does not provide an estimate of remaining life on water heaters, does not determine if water heaters are appropriately sized, or perform any evaluations that require a pilot light to be lit."


Concern example #1
The text below is the report version of the first concern on line number 13 of the "Water Heater" section (shown above).  Its field notes text is "Flame, spark <18" above floor" and its report text is:

"The water heater in the garage was installed so flames and/or sources of spark are less than 18 inches above the floor. Standard building practices require that the open flame or source of spark for appliances in a garage be located at least 18 inches above the floor. Fuel vapors from vehicles, storage containers or other sources are heavier than air and may ignite when exposed to pilot lights, sparks or open flames. This is a safety hazard. A qualified contractor should evaluate and make repairs and/or modifications as necessary."


Concern example #2
This example is from the "Plumbing / Fuel Systems" report section of our "Home Inspection - Extended" template.  Its field notes text is "Pre-1986 lead solder warning", and its report text is:

"Copper water supply pipes in buildings built prior to 1986 may be joined with solder that contains lead. Lead is a known health hazard, especially for children. Laws were passed in 1985 prohibiting the use of lead in solder, but prior to that solder normally contained about 50 percent lead. The client should be aware of this, especially if children will be living in this structure. Evaluating for the presence of lead in this structure is not included in this inspection. The client should consider having a qualified lab test for lead, and if necessary take steps to reduce or remove lead from the water supply. Various solutions such as these may be advised:

  • Flush water taps or faucets. Do not drink water that has been sitting in the plumbing lines for more than six hours.
  • Install appropriate filters at points of use.
  • Use only cold water for cooking and drinking. Hot water dissolves lead more quickly than cold water.
  • Use bottled or distilled water.
  • Treat well water to make it less corrosive.
  • Have a qualified plumbing contractor replace supply pipes and/or plumbing components as necessary.
For more information visit:
http://www.cpsc.gov/CPSCPUB/PUBS/5056.html
http://www.epa.gov/safewater/lead/index.html"


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